Succession planning helps ensure your Liquor Accord continues to thrive, even as leadership or membership changes. By documenting roles, sharing access to key resources, and preparing new committee members, accords can maintain momentum, avoid disruption, and build long-term resilience. It’s not just about continuity - it’s about setting your accord up for future success.
To ensure continuity and transparency, it is important to set up group communications systems.
Group emails
Create dedicated group email addresses for key positions. For example, chair@liquoraccord.com, treasurer@liquoraccord.com. This ensures that communication remains consistent. It also makes sure important information is accessible to current and future members of the executive committee.
Shared email accounts
Consider using a shared email account for the accord, for example, contact@liquoraccord.com. Multiple members can access this account. This ensures that communications are not missed during transitions.
Email aliases
Having an extra email address to check can be taxing, so consider using email aliases for each executive position. For example, emails sent to chair@liquoraccord.com should forward to the current chair's personal email. After the election of a new chair, you can update the alias without changing the official contact information.
Executive access
Set up a dedicated bank account for the accord with access given to multiple executive members. For example the chair, treasurer and secretary. This ensures continuity in financial management and accountability.
Dual signatures
Set up a dual-signature requirement for withdrawals and transactions. This policy safeguards against misuse and encourages shared responsibility and oversight.
Document management systems
Use a document storage solution like SharePoint, Google Drive or Dropbox. Use this to store all important documents. For example, meeting minutes, financial reports, and correspondence. Make sure to grant access to multiple executives.
Operational manuals
Consider creating manuals for each executive position. These manuals should outline processes and key contact information.
Handover meetings
If possible, schedule handover meetings where outgoing members can brief incoming members.
Contact list
Maintain a comprehensive accord membership list in a centralised location. Make sure to provide access to all executive members.
